Archives Catalog


To search using more than one keyword you must string the words together with "and" (for example, Yater and Louisville) when you enter them in the search box. Otherwise the system assumes you are searching for records that contain either Yater or Louisville. To limit searches to a particular string of words, put them in quotes ("university of louisville").

Advanced Search allows you to limit your search to title, subject, notes, and creator fields, as well as searching by keyword. You can add required terms by using "and" from the drop down menu next to the second and third search boxes, add permissible terms by using "or" and eliminate terms from your search by using "not."

Unfortunately, you can't refine your search from the results list by adding more keywords. You can select "facets" from the left side of the screen. This allows you to see just the entries for particular types of records (collections, names, etc.) and by subject.

Briefly stated, it's a description of a part of a collection. Because archival collections reflect the life of the person or organization who created them, they are often complex. In order to make it easier for researchers to work with archival materials, archivists often break them into chunks and prepare a multi-level finding aid. We provide a summary of the collection, but also provide information on subdivisions within the collection. These are often called "series," and they contain materials that relate to each other, like "Correspondence" or "Financial Records." In addition, most archival collections are stored in folders within boxes. A complete description of a collection will also include folder titles. Folder titles, series names and individual item information, when available, are all "collection subcomponents."

Currently, the catalog includes descriptions of collections of personal papers, institutional/organizational records (including UofL records), microfilmed materials, and descriptions of a few of our photograph collections. We are adding to the catalog everyday, but if you do not find a collection you believe we have, don't hesitate to contact us by telephone at (502) 852-6752 or by email at

The catalog does not include links to digital materials. Digital materials are available through Digital Collections.

Information on individual rare books is available in the Libraries Catalog.

In most cases, you will need to visit Archives and Special Collections in person. For details about our hours, location, and policies, please see our page on planning a visit. We are happy to answer reference questions by telephone at (502) 852-6752 or by email at If your question is particularly complicated or extensive and you are unable to visit us in person, we may refer you to our list of local researchers so you can hire someone to conduct research on your behalf.

A small (but growing) portion of our materials are available online via our Digital Collections.

The Archives Catalog was created using ArchivesSpace 1.1.2. ArchivesSpace is an open source archives information management application for managing and providing web access to archives, manuscripts and digital objects. Bootstrap 2.3.2 provides the framework for the public interface layout and design.